Personal Assistant To Director

Job Purpose

Prudential Vietnam is a market leader in Vietnam Insurance Industry with estimated market share of 33%. The organization has approximately 1,300 employees, 230 office locations and 115,000 agents. The competition is fierce among international and local well established companies such as Prudential, AIA, Manulife, Dai- Ichi Life and Bao Viet.

The incumbent of this job is responsible for implementing all of secretarial responsibilities in processing information, documents, reports… to support administrative tasks of Partnership Distribution Department effectively

Accountability

1. To provide secretarial and administrative functions for in-charge areas in a professional manner.

2. To coordinate and perform a variety of staff support activities for the department

Key responsibilities

• Follow up all departmental admin such as stationery order/distribution, all leave records and arrange transportation, accommodation, appointments, meetings… to make sure that these tasks must be realized properly.
  • Ensure that all of new documents approved, such as: guidelines, memos, policies… must be proceeded and forwarded to right departments timely, accurately and complied with the company’s policies.
  • Update amendment the Partnership Distribution’s Organization Chart and Telephone Number of Dept./Sec. Heads timely to retain the accuracy of intercommunication.
  • Collect information and logistic support for all company’s events assigned to Partnership Distribution Department to make sure everything must be carried out smoothly
  • Follow up some admin duties such as preparing and sending memo, filing, consolidating depart documents according to PD Head’s requests.
  • Assist other PCA expats relating to PD dept. when assigned.
  • Prepare correspondence, reports and materials for publications and presentations as assigned.
  • Set up travel arrangement, partners ‘events, meetings..etc. for Department Head
  • Maintain Department Head’s calendar and coordinate with Department Head’s direct reports to ensure a smooth communication and business activities arrangement.
  • Others: to be assigned by the Line manager or Company’s management

• Requirements

• Mandatory: University/ College Graduate
  Advantage: Major in Administration or Secretary is a distinct advantage.

• Experiences:

• Mandatory: Between 1 and 3 years working experience in professional secretary
  Advantage:

• Mandatory:

• Good written and verbal English
  • High sense of responsibility and accuracy
  • Good computer skill (Word, Excel, Access, …)

Job’s attributes:

• Mature, confident, sociable
• Customer service-oriented