Personal Assistant to Chief Technology Officer

Position Title: Personal Assistant to Chief Technology Officer
Work Location: 5 Nguyen Tat Thanh Street, Ward 12, District 4, HCMC
Salary Range: VND 14,000,000 - 17,000,000

Functional Business Objectives (FBOs)
Enhance CTO's and the team effectiveness by providing clerical, administrative support.
Report to: CTO (expat)

Job Description:

• 40% Administration
  • [ Prepare reports by collecting and analyzing information ]
  • [ Maintain office supplies inventory by checking stock to determine inventory level, placing and process orders for out- of - stock items ]
  • [ Manage and maintain CTO's schedules, including scheduling travel and conferences, making appointments, meetings and making changes accordingly ]
  • [ Oversee administrative policies within an organization and within the office; recommending changes as appropriate ]
  • [ Ensure operation of office equipment, order maintenance when necessary ]
• 30% Communication
  • [ Contribute to team effort by supporting related tasks/ documents as needed ]
  • [ Coordinate internal & external meetings/ appointments and provide necessary follow up ]
  • [Collect and consolidate feedback and information from the team, report to CTO when necessary ]
  • [Coordinate with HR for training courses needed for the team to improve their soft skills]
• 30% Budgeting & Reporting
  • [Create presentations & prepare statistical reports as directed]
  • [Compare actual budget of each of reporting period ]
  • [ Manage and maintain budget plan for costing and headcount]
  • [Prepare and distribute reports as directed by CTO]
  • [ Coordinate with Finance, assist with budget preparation ]

Job requirement:

• University degree or above
• Minimum 2 year’s relevant working experience
• Strong knowledge in secretary work
• Independent and possess strong interpersonal and communication skills
• Careful, high responsibility, hardworking, initiative, independence working, able to work under pressure & good management skills
• Have an extremely positive/cheerful 'can-do' attitude
• Good team player, pro-active character and able to multi-task
• Excellent command of English and advanced PC skills
• Long-term, confidential and commitment

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