Operations Specialist (Open for Freshers | District 9, HCMC)

JOB SUMMARY

• Provide operational and administrative support by coordinating daily back-office activities, facilitating cross-functional communication, and supporting key people development initiatives, including talent acceleration programs, internships, and development pipelines. This role ensures smooth execution of operational priorities, maintains effective coordination across departments, and assists leadership with reporting, project tracking, and workforce related initiatives to drive organizational efficiency and growth.
• KEY RESPONSIBILITIES AND AUTHORITIES
• Provide day-to-day administrative support, including meeting scheduling, travel arrangements, and action follow-up.
• Coordinate internal and external communications, prepare meeting materials, Minutes of Meeting (MoM), presentations, and track action items.
• Manage visitor registration, factory access arrangements, expatriate support, business trip logistics, and related administrative tasks.
• Coordinate office administration activities including purchasing requests, payment processing, expense claims, and administrative reporting.
• Support daily factory back-office operations and coordinate with departments to ensure effective execution of operational activities.
• Provide Vietnamese, Chinese, and English translation and interpretation support during meetings and business activities when required.
• Coordinate with overseas teams and cross-functional departments to support communication and project implementation.
• Support planning and execution of talent acceleration programs including early career development programs, internship and employee development initiatives.
• Support special projects and other assignments delegated by management.

• Education: Bachelor’s degree in Business Administration, Human Resources, Languages, or related field.
• Experience: 2 years of experience in secretary, executive assistant, administration, or coordination roles.
• Knowledge: Vietnamese as mother language. Good proficiency in English and Mandarin Chinese.
• Other Abilities: Experience supporting management and coordinating projects or development programs is preferred.
• Benefits Overview:  At TTi, we are committed to creating a supportive and rewarding work environment. Employees in this role will enjoy the following benefits:
• Working hour (40h/ week_Mon-Fri 7:30-16:00)
• Negotiable, competitive salary
• Free lunch at company’s canteen
• 100% of the salary during the probation time
• Social insurance on the total salary
• 24/7 accident insurance
• Healthcare Insurance (PVI Care)
• 13th month salary
• Telephone allowance (300,000 VND/ per month)
• 15 days of annual leave
• Annual salary increase review
• Gifts on special holidays of the year
• TTi provides shuttle bus from Dong Nai, Binh Duong or HCMC