Office Manager (Trưởng Phòng Hành Chính)

The Company

ASPECT Studios is a purpose-oriented, design-led landscape architecture and urban design practice. With operations across Australia, Asia and the Middle East, our studios share a common belief in the power of design to positively influence both people's lives and the health of the environment.

About You

We're seeking a highly motivated and proactive Studio Manager to assist with running the operations of our new creative studio team in Ho Chi Minh City. We invite applications from candidates seeking full-time, ongoing work, who have at least 4 years' experience in a similar role within Vietnam. We welcome experience in administration, office management, design, project management, etc.

Responsibilities include, but are not limited to:

• Financial management including project billings, managing budgets, forecasting and cashflow,
• Administration of projects through our online project management system involving quality system audits and workflow, contract review and administration, managing variations and supporting project resourcing,
• Managing studio premises, supplies and equipment, coordinate IT, plan, and execute client and studio events,
• HR including staff communications, local recruitment, coordinating performance and reward, maintaining staff files and paperwork, leave and timesheets,
• Assist with sourcing and managing the relocation efforts of our HCMC team into new premises,
• Contribution to the global studio network through collaborative problem solving, teamwork and improvement initiatives.

This is a generalist role that offers responsibility and variety in a close creative team. The position reports to local Studio Director and is functionally supported by a global Executive team with expertise in Financial Management, IT, Human Resources and Marketing.

A good graphical design eye and experience in using InDesign or similar layout software is essential. Our ideal candidate will have strong numerical and communication skills and be proficient in using Microsoft Excel and Word. Experience in using project billing systems and/ or VantagePoint will be highly desirable.

ASPECT benefits

Our workplace culture is extremely supportive, creative, and driven, so you can rest assured that your workmates will have your back and help you to succeed in the role. Additional benefits you will enjoy as an ASPECT staff member include:

• A busy calendar of office social events including Friday afternoon activities and drinks.
• Free and confidential Employee Assistance Program
• Fantastic company culture and work environment.
• A workplace supportive of professional development that will facilitate individuals to reach their potential.
• MAPS Days – four paid professional development days a year to grow your skills and knowledge in areas that interest you and provide benefit to our business. 

How to apply

Please submit your Cover Letter and CV in strict confidence to ****@aspect-studios.com.

For further inquiries please contact Nicole Teh, Studio Manager via e-mail at **********@aspect-studios.com.

Only applications from Vietnam citizens, permanent residents, or long-term visa holders who can to write and speak Vietnamese will be considered.

Head of Administration Department – Ho Chi Minh

Back to comity

ASPECT Studios is a purpose-driven landscape architecture and urban design company driven by design aesthetic and functional criteria. Operating across Australia, Asia and the Middle East, design studios share a common belief in the power of design to positively affect people's lives and the health of the environment. 

About you

ASPECT Studios is recruiting and looking for a dynamic and proactive Administrative Manager to help run the activities of the new creative design team in Ho Chi Minh City. We invite candidates looking for full-time work, individuals with at least 4 years' experience in a similar role in Ho Chi Minh City. 

The scope of work includes but is not limited to the following:

• Financial management including Invoicing, budget management, project budgeting and cash flow,
• Managing projects through Vantagepoint involving quality system and workflow reviews, contract review and management, Incursion management, and project personnel support,
• Manage office facilities, supplies and equipment, coordinate IT, plan and execute events for Office Clients,
• Personnel management including employee communication, recruitment, coordination of performance appraisals and rewards, maintenance of employee records and paperwork including leave and timekeeping,
• Support sourcing and managing the relocation of the HCM office to the new one,
• Contribute to the global studio network through collaborative problem solving, teamwork, and problem improvement initiatives. 

This is a holistic role that offers responsibility and diversity within a creative team. This position will report to the Head of Office in HCM and is functionally supported by a global Executive team with expertise in Financial Management, IT, Human Resources and Marketing.

Having a good eye for graphics and experience using InDesign or similar software is an advantage. Ideal candidates will have strong numerical and communication skills, and be proficient in Microsoft Excel and Word. Experience in project billing process management is required. 

Benefits of working for ASPECT

The company culture is extremely supportive, creative and motivating, so you can rest assured that your colleagues will support you and help you succeed in this role. Additional benefits that You will enjoy as an ASPECT employee include:

• Fun journey with office events including Friday afternoon entertainment
• Free and confidential Employee Assistance Program
• Great working environment and company culture
• A working environment that supports career development will facilitate the development of an individual's potential
• MAPS Days – four paid professional development days per year to develop skills and knowledge in areas of your interest and benefit the company's business

How to apply

Please send your CV and Cover Letter to ****@aspect-studios.com

If you need more information or need answers, please contact Nicole Teh, Head of Administration via email at **********@aspect-studios.com

Only accepting applications from Vietnamese citizens, individuals with permanent residence or long-term visas, who are able to write and speak Vietnamese.