Office Administrator

1. Administration * Office Administration

• Coordinate and manage meetings and schedule to prevent duplicate bookings
• Maintain general office files and other files related to the company’s operations
• Manage, track stock of office supplies, equipment, and furniture and place orders when necessary
• Manage taxi cards, company grab account, phone line, internet
• Register, manage business card and parking space for employee
• Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly
• Contact maintenance services if problems happen
• Other office administration tasks arise * HR Administration
• Create user/email and ensure to connect printers, scan folder for employee and manage employee information
• Set up working space, equipment and other office facilities for employee
• Coordinate with HR Administrator for annual health check-up, annual accident contract renewal
• Conduct the company events such as year-end party, company trip, Women’s Day
• Purchase and prepare TET gifts for the company
• Other tasks as assigned by BOD/ HR Manager

2. Reception

• Welcome visitors and direct them to the relevant office/personnel
• Receive and transfer calls, Fax to proper internal extension
• Receive and manage daily mails/ deliverer/ couriers
• Book flight, hotel, car rental for BOD, employees for business trip
• Support other recruitment tasks as assigned if any

Requirements

• Open for Fresh Graduates who has interest in administration and recruitment job and can work full time after internship
• Good communication 4 skills in both Vietnamese and English
• Multi-tasking and time-management skills, with the ability to prioritize tasks and problem-solving
• Careful, proactive, responsible, creative and result-oriented
• Be able to work independently or in team
• Comfortable handling confidential information  * What we offer:
• Competitive base salary with monthly bonus + phone allowance + 13th month salary
• Compulsory insurances are fully covered after probation
• An open and dynamic English working environment with promotion opportunities
• Great chance to develop through on-the-job training methods
• Friendly, professional and supportive colleagues  * Working location: 117-119-121 Nguyen Du, Ben Thanh Ward, HCMC * Working time: 08:00 – 17:30 from Monday to Friday