Marketing Assistant

WORKPLACE: 156 Nguyen Luong Bang Street, Tan Phu Ward, District 7, Ho Chi Minh City

TIME:  Monday to Saturday – Office hours

MAIN TASKS:

1.Support Marketing Activities

Activation (On-ground & Digital platform)

Responsible for planning, process, brand image quality, budget, timeline management of

brand activation activities, together with F&R Activation Lead and Brand Manager

Marketing campaign

Support Marketing activities in terms of Social/ KOL/ PR/ ATL activities, with campaign

leads, across platform (Ecom/ Media…)

Support segment in terms of AW revision/ network tracking/ NPD launch, together with

segment leads

2. Paperwork

Payment:

• Create Purchase orders, Contract, Good Receipt Notes, Liquidation, Process invoice in Coupa, DCIW system
• Create payment requests (advance payment, early payment, urgent payment) on PEGA system
• Coordinate with partners (brand team, finance, legal, agency) to ensure contract term up-to-date and payments made on time

Listing:

• Collect necessary documents from partners (Product Self-Declaration, Product Artwork, Halal Certification, Notarized Translation, Customs Declaration, etc.)
• Co-ordinate with translation partners for artwork translation
• Deliver documents samples to customers or Key accounts representatives
• Follow up listing process with Key Account and support on customers’ additional requests

Requisition (RQ)

• Create request form for sample RQ approval
• Follow up with brand team and supply chain partners to get samples from warehouse

and deliver to designated places

Product declaration, Promotional declaration:

• Print, notarize and get signature/stamps for paperwork
• Deliver required documents to Regulatory Affairs for Product/ Promotional declaration

3. Travel and logistics arrangement for team members and goods domestically and internationally

 Receive and dispatch office correspondence (mails, product samples, etc.)

 Arrange logistics for office events and business trips: transportation booking, hotel

booking, stationary, catering services, collecting bills/receipt for claims

4. Budget management Upload scheme, keep track spending

5. Office management

• Order office supplies to ensure smooth running of the office
• Receive, dispatch, and store paperwork, office correspondence and product samples

SALARY: 10.5-11.5 vnd/ month

REQUIREMENTS:

 Detail-oriented, honest, and hardworking

 Proactive in connecting with partners (Vietnamese and foreigners) to clarify/follow up to

get tasks done

 Proficient English skills

 Willing to learn about Marketing

 Good at project management skill

 Good at Microsoft applications (Word/ Excel/ Powerpoint) and comfortable with

paperwork systems