HR and Admin Officer

Report to:

• Office Manager (Station in HCM office).
• Regional HR Manager (Station in Singapore office).

Key Responsibility.

a.) HR Role

• In charge of full spectrum of human resources matters such as recruitment & selection, employee benefit, employee data, training & development, review, and check (matters pertaining to payroll, income tax, social insurance).
• Develop, implement, and manage the company policies, procedures, guidelines, and programs according to company direction.
• Ensure compliance and that all HR policies and procedures are regularly reviewed and revised as appropriate to comply with Vietnam Labour Code and corporate guidelines.
• Take care of employee movement: Onboarding (new staff orientation, confirmation), Offboarding (resignation) processes.
• To liaise with insurance company or broker for corporate insurance.
• To handle visa and work permit, temporary resident card for foreign employee.
• Support the relocation/residence related matters for Japanese Expatriates.

b.) Admin Role

• To oversee the administrative tasks and to ensure office resources are effectively carried out.
• Liaise on service contracts with vendors, office lease agreement with landlord.
• To control the usage of office space, purchase of office stationery and maintenance requisition on office equipment i.e. computer, photocopier and etc.

Requirements

• 5 – 10 years in HR and Admin, 1 – 2 years of working experience in Japanese Firm.
• Bachelor’s degree Human Resource, Business Management, or equivalent qualification.
• Must be proficient in Microsoft Office as frequently required to process reports and create documents using Word, Excel, and PowerPoint.
• Excellent knowledge about Vietnam Labour Code and any other related HR Law in Vietnam.
• Good written and verbal skills in English as most of the documents, communication and meetings are in English.
• Good presentation skill.
• Speaking/Writing in Japanese would be advantage but optional.
• Good communication skills. Able to converse clear and concise message to the Management, team members / key stakeholders and keeping others informed of the progress.
• Meticulous and detailed orientated. Able to organize and maintain payroll records, employee profile and reports to senior management.
• Strong in maintaining workplace privacy and confidentiality.
• Ability to build and maintain positive relationships with colleagues.
• Good team spirit. Able to collaborate with other group office HR and Admin members.
• Good in problem-solving while exhibiting good judgement and logic.