HR - Admin Manager (full spectrum of HR)

Employee Relations & Engagement

• Assist all activities related to HR or company events or any requests from the BOD.
• Partner with and advise BOD and stakeholders on people-related strategy including hiring strategy, training program, and team building for sustainable growth.
• Assist BOD in implementation of personnel issues such as promotion, performance, review, and termination.
• Assist BOD to develop and implement company policies such as working regulations, regulations on salary and bonus and benefits, incentive schemes development, employee engagement, HR policies & procedures.
• Provide day-to-day HR partnership to the managers (coaching, counseling, guidance for problem-solving), especially for newly-appointed managers;
• Answer employees’ queries on HR matters, give quick and pertinent answers to their concerns and address grievances and disciplinary matters.
• Resolve complex employee relations: discipline, headcount optimization, conflicts, grievance, etc.
• Promote HR initiatives across the teams: coordinate the development and implementation of initiatives, communications, or events with a focus on improving employee engagement.
• Develop and maintain diversified channels/platforms for HR communication to ensure employees are well aware of the company policies, initiatives, announcements, legal updates, sharing tips, etc.
• Act as a change agent for all types of changes, including but not limited to organization restructuring, transformation, digitalization.
• Enhance the visibility, relationships, trust, and values of HR among employees.
• Maintain records and compiles statistical reports concerning personnel-related data such as hires, performance appraisals, and absenteeism rates
• Keep updated about the labor market and HR trends, to provide analysis and recommendations serving decision-making on strategic matters.

Talent Acquisition and Talent Development

• Develop and manage the recruitment process through sourcing, screening, and qualifying candidates, briefing and preparing candidates, organizing interviews, and negotiating remuneration packages to ensure needs and expectations are met in a timely manner.
• Work closely with employees throughout their career: onboarding, career moves, people development, and offboarding.
• Develop and implement new training programs to meet organizational goals.
• Participate in regular meetings with the team and the managers to maximize synergies, discuss market developments, to share experience and knowledge.
• Assist in the development of surveys, employee meetings, and communication messages.
• Provide current and prospective employees with information about policies, job duties, working conditions, opportunities for promotion, and employee benefits.

Compensation & Benefits

• Work & collaborate closely with the relevant government department and vendor for timely salary payment, SHUI, and Employee Tax Codes registration and update accordingly in the Employee Data Report.
• Update healthcare insurance employee list and inform insurer accordingly, follow up with them for claim document
• Perform labor issues or disciplinary processes if any violation of company regulations or requirements.

Administration

• Manage calendar and schedule meetings - both in-person and virtual, including blocking time on calendars, setting up conference calls and travel arrangements
• Ensure all announcements, policies, regulations of the company to be delivered to all staff on time and implemented properly.
• Manage a variety of tasks for the CEO, including overseeing work projects, coordinating with vendors and contractors to manage all aspects of their work on behalf of the CEO, managing expense reports and billing statements, providing administrative support to executives as needed.
• Managing logistics for events such as meetings, conferences, presentations, parties, etc.
• Assisting with special projects as assigned by the CEO
• Maintain confidentiality

Requirements for the position

• Bachelor degree in Human Resources or related majors.
• Minimum of five years of full spectrum of HR Specialist at MNC company
• Thorough understanding of HR practices in Vietnam; being keen on learning and researching on the matters.
• Good knowledge of the logistic industry (companies and jobs in the industry) is a plus.