HR & Admin Manager

Job Description

1. Planning & Budgeting

1.1 Plan HR budget yearly for Company according to financial budget regulations.

1.2 Monitor HR budget performance to ensure that all activities are cost effective and are done within the approved budget.

2. Compensation & Benefits

2.1 Design and implement salary scheme, compensation and benefits policies for the Company.

2.2 Control the salary administrations properly, accurately & timely (incl. Personnel Income Tax, Social/ Medical/Unemployment insurance).

2.3 Manage and monitor HR support and services through consistent implementation of all aspects of Compensation and Benefits programs in compliance with company’s policies and procedures as well as statutory requirements.

2.4 Update on the applicable laws of Vietnam and policies in connection with the rules and regulations of the Company.

2.5 Provide support to employees in various allowances & benefits - related topics and resolve any issues that may arise.

3. Payroll, Healthcare and Insurance:

3.1 Review on social & health insurance claim administration; PIT monthly and year-end finalization

3.2 Manage and advise on medical & health benefits programs to ensure adherence to company policies, procedures & guidelines administered by the third party

3.3 Connect directly with healthcare agencies to ensure employees’ benefits;

4. Policies & Procedures compliance

4.1 Develop HR policies and procedures

4.2 Revise, update and propose company policies in relation to HR activities.

4.3 Monitor staff yearly balance PIT; resolve and settle the formalities relating to contract termination with staff to ensure accurate calculation & in line with policies & laws.

5. Performance Management

5.1 Develop Performance Management System which includes KPI and Performance Appraisal

5.2 Implement performance evaluation and management activities, use assessment results to perform other HR duties scientifically and effectively.

6. Employee Relations and Administration

6.1 Measure employee satisfaction and identify areas that require improvement.

6.2 Organize and lead Company’s events (Annual Meetings, Celebrations, Company trips, Team-building activities, etc.)

6.3 Promote HR programs to create an efficient and conflict avoidance.

7. Recruitment Intelligence and Improvement

7.1 Develop internal and external recruitment process from working with different departments to define the needs, work with hiring managers to create job descriptions if needed.

7.2 Develop recruitment plan to ensure vacant positions are filled with right employee(s) and in timely manner.

7.3 Lead the on-boarding of new hires; coordinate new hire orientation and manage key on-boarding paperwork.

7.4 Build and manage talent pipelines through recruitment strategies and sourcing initiatives

7.5 Conduct interviews, evaluate and select suitable personnel according to job requirements.

8. Training & Development:

8.1 Map out training plans and schedules, design and develop training programs as per department’s training needs.

8.2 Evaluate the effectiveness of training and team development.

9. Managing the team and building a reporting system

9.1 Build reporting system, indicators to report human resource effectiveness and periodically report on Human resources-Administration issues to superiors.

9.2 Manage of the lower level Human Resources team.

9.3 Build and develop HR software towards automating and digitizing HR activities.

10. Labor Legal

10.1 Counseling and consulting on labor legislation in solving situations about the labor system and related issues.

10.2 Building system of legal documents: Rules, regulations, processes, regulations... to organize, implement, control.

11. Manage, coordinate and arrange administrative activities of the Company.

Job Requirements

University degree or above majoring in Law / Human Resource Management or related fields.

At least 5 years of experience in a similar position in real estate companies, rental companies, apartment management, ...

Knowledge of human resource system, database, law, current legal provisions on law, employment, insurance, tax, other laws related to labor, basic corporate law.

Fluent English in 4 skills (listening, speaking, reading, writing).

Proactive, decisive, professional.

Benefits

Working from Monday - Friday, 8:30 am - 17:30 pm

Open and dynamic working environment.

Food, phone, gas money, parking.

Bonus on holidays and Tet according to the Company's regulations and business situation.

Holidays, annual leave, full social insurance, PVI health insurance.