General Admin

GENERAL ACCOUNTANT CUM HR & OFFICER ADMIN

FOR AN FOREIGN ARCHITECTURE OFFICE

WORK LOCATION: 215B37 Nguyen Van Huong Street, Thao Dien Ward, Thu Duc City, HCMC

JOB DESCRIPTION:

• Admin Officer
• Reception: receiving guests and customers; preparing & setting up for meeting room; receiving call and transfer to the concerning person; receiving and sending postal mails and parcels
• Manage office supplies stock and place orders
• Making air-ticket booking, hotel booking, rent car vehicle dispatching for business trip
• Documentary tasks: arranging, managing Business card, Company Profiles, Business Portfolio, Lease Contracts, Service-Consulting Contracts
• Assets management: making and updating company's assets list every year; managing facilities's information; managing office keys, magnetic cards, taxi-cards, taxi-tickets, etc.
• Making Purchasing request and Payment request.
• HR Admin
• Managing leave (maternity-leave, annual-leave, compensatory leave, paid and unpaid leave, summer holiday etc.)
• Personnel documents: saving staff’s document, issuing, managing, renewing Assignment Letter, Appointment Decision, Offer Letter, Probation Contract, Labor Contract, Part-time Contract, Service Contract, Addendum, Decision of Business Trip, Decision of Salary Increasing, Decision of Resignation, etc.
• Guiding company regulations for new employee: Labor Regulations, Collective Labor Agreement
• Recruiting: carrying out recruitment procedure.
• Administering the company payroll and ensuring employee records are maintained.
• Coordinate with agency to proceed Visa extension, Work Permit, Temporary Residence card for Expat employee
• Conduct enrollment of new employees, insurance status changes, benefit supplies, and maintains employee records
• Accountant Admin
  • Summarizes current financial status by collecting information; preparing balance sheet, prepare regular report on profit and loss statement and other reports.
  • Prepares payments by verifying documentation, and requesting disbursements.
  • Prepare monthly payroll
  • Controls cash book, account payable and receivable
  • Maintains filing system (project, and general information)

• Project assistant (Assist Business Developer Senior)
  • Prepares and issues proposal, contract and payment documents to clients
  • Manages incomes and expenditures of each project.
  • Controls and manages subcontractors and supplier’s orders, contracts, payments
  • Manages and saves Contract and related form (Delivery, Site visit, Job Completion form…)

And other tasks as requested by BOD.

QUALIFICATIONS

• Graduate College or University in accounting and finance, corporate finance, banking and finance or Law. Candidate who graduated in accounting and finance are preferable.
• At least 01 years of work experience in office reception tasks or Human Resources and Administrative tasks
• Strong ability to read financial reports, to negotiate and work under pressure.  
• Proficiency in using MSO.
• Strong English skills
• Teamwork and the ability to work independently.

BENEFITS

• Negotiable salary.
• Salary review every year bases on staff performance.
• Social Insurance and Health Insurance
• 13th month basic salary according to the company’s finance
• 14 days leave per year (excluding: weekend, public holidays, etc)
• Have the opportunity to maximize and develop the ability in an energetic, professional, international and competitive working environment.

FYI: 

Facebook page: https://www.facebook.com/ljgroup.landscape

Website: www.lj-g.com

Instagram: lj_group_

Please send your CV to *******@lj-g.com