EXECUTIVE PERSONAL ASSISTANT TO CEO

POSITION OVERVIEW

• IPPG is seeking a highly professional and trusted Executive Personal Assistant to the Group CEO to provide comprehensive executive and personal support to the Group CEO.
• The role requires exceptional organization, discretion, communication and judgment, with the ability to manage multiple priorities in a fast-paced, high-level business environment.
• KEY RESPONSIBILITIES

CEO Calendar & Priority Management

• Manage the CEO’s complex business and personal calendar, proactively prioritize meetings and commitments, resolve scheduling conflicts and protect the CEO’s time for key priorities.

Executive Communication & Briefing

• Draft and review professional correspondence in both English and Vietnamese, consolidate reports and prepare concise briefing materials to ensure the CEO is well prepared for meetings and engagements.

Meeting & Action Management

• Coordinate key meetings chaired by CEO, prepare agendas and materials, capture decisions and actions, and proactively follow up with relevant teams and business units to ensure timely execution.

Stakeholder Coordination

• Act as a professional point of contact between the CEO and IPPG leadership teams, member companies, international business partners, VIPs and government stakeholders.

Travel & Executive Events

• Manage domestic and international travel arrangements, itineraries, executive meetings, events and other external engagements.

Personal Support

• Provide discreet and thoughtful support for selected personal and family matters of the CEO when required.

Digital & AI Productivity

• Proactively leverage digital and AI tools to improve the efficiency, quality and responsiveness of the CEO Office.

Confidentiality

• Maintain the highest level of confidentiality and professionalism in handling sensitive corporate and personal information.
• KEY BENEFITS & DEVELOPMENT OPPORTUNITIES   ·       Competitive remuneration package based on experience and capabilities, including performance bonus, 13th-month salary and Group business performance bonus. ·       Premium healthcare benefits, annual health check-up and business travel allowances at management level. ·       Exceptional professional exposure, working directly with the CEO, senior leadership and IPPG’s ecosystem of leading international brands and business partners. ·       Clear career development path: Executive Personal Assistant → Head of CEO Office / Chief of Staff.

• Bachelor’s degree or above in Business Administration, Economics, Law, English or a related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant or Senior Secretary supporting a CEO, Chairman or senior executive in a large corporation or multinational environment.
• Excellent written and spoken English (IELTS above 7.0) ; additional languages are an advantage.
• Excellent organization, time management, communication and problem-solving skills.
• Strong ability to prioritize, multitask and work accurately under pressure.
• Highly proactive, detail-oriented and able to anticipate needs before being asked.
• High EQ, discretion, integrity and absolute commitment to confidentiality.
• Strong proficiency in Microsoft Office and modern digital/AI productivity tools like ChatGPT, Claude, Gemini, MS Copilot.
• Professional presence and confidence in interacting with senior executives, international partners and VIP stakeholders.
• Flexible to work outside regular office hours and travel domestically or internationally when required.