Documentation Executive
Mô tả công việc
- To handle import-export documentation tasks for oversea partners (Liner-NVOCC Shipping Agencies/ Logistics Solutions) * Export Documentation: - Receive and chase for Shipping instruction (S/I) from customers or oversea partners, - Verify S/I and create Bill of Lading (B/L) in systems (principals and oversea partners) - Update export customers’ contact details/codes into principals’ and agent’s system. - Send Draft B/L to customers for confirmation, proceed with any B/L amendment requests by customers, - Submit and check Master B/L Shipping instructions to carriers, - Declare export manifest (Master & House BL) into customs system, - Declare DG information into terminal system, customs system - Apply freight/local charges into oversea partners’ and principals’ system - Generate and send Debit Notes or Invoices of freight, local charges, amendment charges etc to customers for payment. - Complete B/L production after vessel sails, perform Docs and vessel closing in systems, - Send pre-alert and final export documents (Bill of Lading, EDI, freight collect advice, telex release, loading list etc.) to POD agents / principals before deadline, - Co-ordinate and follow up with customers, local and oversea front offices to resolve any issues related to Export Bill of Lading: B/L or manifest amendment, extend S/I cut-off, vessel delay, LOI submission, switch B/L, etc, * Import Documentation: - Update import customers’ contact details/codes into principals and agent’s system. - Support customers to register IDs in agent’s online platform for import transactions. - Receive import Docs from POL agents or retrieve EDI data from principal system, check and update B/L data into agent’s system. - Update freight/charges, free time into B/L data into agent's system. - Check if any special cargoes that need customers / partners to submit additional Docs and do the needful. - Declare import manifest, transshipment manifest into customs systems - Declare DG manifest, DG information into terminal system - Support customers and front offices with any request related to customs manifest, e.g. manifest amendment, manifest declaration approval, - Send Arrival Notice and Debit Note/ Invoices to customers using oversea partners’ system or manual. - Perform discharge confirmation, vessel closing in principals’ systems, terminal systems - Handle any other import documentation issues or requests from oversea partners, customers, terminals, vendors, partners, agents, principals etc, * Others: - Update and send daily, monthly reports to team leaders, oversea partners, management, finance, and all relevant departments, - Ensure all SOPs, T&O, KPIs set by team leaders or managers and oversea partners are followed and met. - Handle other jobs assigned by departmental team leaders and/or managers.
Yêu cầu ứng viên
- 1 year or more working experience in import - export documentation for shipping, logistics companies is an advantage - Fluency in English, with proficiency in at least one additional Asian language (Chinese, Japanese, or Korean), is required - Good communication, problem solving skills, - Strong at SOP/KPI management - Good shipping & logistics knowledge - Good discipline, teamwork spirit; hard working, careful and responsible, able to work under pressure - Prefered bachelor’s degree either in Marine Transportation or Foreign Trade or Economics or Logistics Management
Thông tin tham khảo
- Thị trường tại Hồ Chí Minh
- 13.028 tin đang mở từ 3.222 doanh nghiệp. Xem việc làm tại Hồ Chí Minh
- Nguồn tin
- Nguồn: CareerViet · đăng 25/10/2026
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Business Development Executive (Fresher, English Fluency)
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Đăng 23/10/2026