CEO assistant

Provide secretarial and administrative support to the CEO

Assist with diary management and travel arrangements

Maintain and update templates for meeting and business agendas, minutes and internal memos

Provide support to event logistics, including administrative and clerical activities

Performs general administrative tasks and maintains records and reports in a systematic manner

Arrange and coordinate meetings with internal and external parties

Arrange couriers to ensure timely and correct distribution of marketing materials

Handle sensitive data and follow up all pending issues

Assist customer with related matters, including preparation of communication materials and presentations

Coordinate logistics for personal and social activities

Coordinate company functions and team activities such as sales launches, EOY parties, etc.

Responsible for invoice and expense management

Independently manage and prepare business and social correspondence, and assist in writing speeches, memos, and presentation materials.

Provide temporary support to front desk service, office administration and other project tasks as required.

Responsible for temporary duties as assigned from time to time

requirements

Degree holders in business administration, tourism, marketing, journalism or related disciplines

At least 3 years solid secretarial experience with a proven track record of serving senior management and providing support to teams

Ability to communicate with internal and external parties and stakeholders at all levels

Mature, strong organizational skills and effective time management skills

Multi-tasking, able to work independently and under pressure

Strong data analysis skills and good business acumen

Thinking critically and proactively prioritizes what needs attention and offers solutions to problems

An excellent team player with excellent interpersonal and communication skills

Proficient in computer knowledge, including Word, PowerPoint, Excel, etc

Proficient in written and spoken English, Chinese and Mandarin

Knowledge of tourism industry is preferred