Assistant Officer

• Assistant Officer works closely with Automation, Manufacturing, IT, Equipment, Process Engineering, and external vendors to manage project governance, risks, dependencies, and stakeholder communication.
• This role requires strong project management capabilities, and communication skills to ensure alignment among all stakeholders and drive successful implementation of factory automation initiatives.
• Assistant Officer is responsible for maintaining project visibility through dashboards, reports, and management reviews while supporting decision-making with accurate project data and risk assessments.

Key Responsibilities

• Coordinate meetings and communication among the Automation team, internal departments, and external vendors.
• Prepare meeting minutes and follow up assigned actions, owners, and target dates.
• Update project schedules, milestone status, issue lists, and basic progress reports based on team input.
• Maintain project documents, specifications, records, and change logs.
• Support English and Chinese communication, including meetings, emails, document review, and vendor follow-up.
• Escalate overdue actions, communication gaps, and key issues to the Project Manager responsible.

• Bachelor’s degree in business administration, Languages, International Business, or a related field.
• 0–3 years of relevant experience.
• Fresh graduates are welcome if they demonstrate workable English, good follow-up discipline, and basic reporting skills.
• Working-level English are required for routine emails, meeting notes, supplier communication, and follow-up. Native-level or fully fluent proficiency is preferred.
• Advance working knowledge of Excel, PowerPoint, and action tracking is required. MS Project is preferred.
• Organized, responsive, willing to learn, and able to follow up multiple actions carefully.