[AEON Thanh Hoa] HR Division Leader (General)

• 1. Recruitment activity: - Develop and Execute Recruiting Process and Plans - Ensure all vacancies are filled with the suitable candidates within the targeted time. - Act as a member of recruitment interview panel. - Obtain and assess reference checks of the candidates. - Maintain recruitment database of qualified or potential candidates for current and future needs. - Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results. - Develop and improve the recruitment processes to be more innovative and cost effective - Advise hiring managers on recruitment matters. - Control recruitment expenses within the budget. - Conduct exit interview and analyse the reasons of resignation. - Plan, prepare and hold job fair to attract candidates. - Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop) - Coordinate with universities, events in relation to targeted hires. - Running Management Trainee program to attract the most potential candidates.
• 2. Training activitiy: - Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports. - Follow promoter rules and ensure new employees receive full induction training base on company policy. - Ensure full training for promoters based on company policy. - Collect training request from store management team and collaborate with Academy to develop training materials; - Delivery company training programs and talent development programs as required.

3. C&B activity

• Ensure timely completion of related items such as: - Timekeeping/Salary/Tax/Insurance... - Manage labor contracts: Sign new/Re-sign; - Manage employee information; - Advise/answer policies for employees.
• 4. Employee Relation & Performance: - Manage, co-oporate, support discipline process - Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review - Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process. - Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process. - Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently. - Support all gather performance evaluation document & analyses its result - Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement - Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...) - Support Employee Engagement survey & co-ordinate with other Departments for action planl
• 5. HR management & Reports: - Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly - Identify and reduce unnecessary tasks to increase staff productivity. - Regularly train and motivate subordinates in daily works. - Identify potential staff for succession planning purposes. - Build and promote teamwork spirit. - Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.).
• In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,... - Manage all information of employees, make sure employees’ data correctly. - Check information and provide report when necessary. - Be in charge of headcount and turnover rate report - Employees weekly report - Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
• 6. Rules and Regulations: - Follow all working procedures, the company’s policies, rules and regulations. - Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations. - Advise Line Managers some work relating to HR’s issue - Update HR related regulations and laws of Vietnam.
• 7. Other duties: - Support other departments as necessary. - Raise all issues that store having and propose solution for improvement - Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager

• University/ College degree - Willing to attend training in Hanoi during the initial period before opening - Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience. - 01 year at supervisor role is a plus. - Be able to work at shift & on Public holidays. - Good knowledge of HR related regulations and laws of Vietnam. - Excellent knowledge of sourcing and recruitment techniques including social media. - Effectively manage multiple searches for candidates in different fields - Good communication in English