[AEON Hai Phong] - Human Resources Division Leader

(1) Primary Objective

• Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipline, employee relation and performance management, Rules and Regulations (2) Roles and responsibilities:

1. Recruitment activity (40%)

• Develop and Execute Recruiting Process and Plans - Ensure all vacancies are filled with the suitable candidates within the targeted time. - Act as a member of recruitment interview panel. - Obtain and assess reference checks of the candidates. - Maintain recruitment database of qualified or potential candidates for current and future needs. - Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results. - Develop and improve the recruitment processes to be more innovative and cost effective. - Advise hiring managers on recruitment matters. - Control recruitment expenses within the budget. - Conduct exit interview and analyse the reasons of resignation. - Plan, prepare and hold job fair to attract candidates. - Participate in Branding activities.
• Coordinate and Implement University/College/Vocational School for Recruiting Initiatives - Coordinate with universities, events in relation to targeted hires. - Running Management Trainee program to attract the most potential candidates.
• 2. HR management & Reports (20%): - Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly - Identify and reduce unnecessary tasks to increase staff productivity. - Regularly train and motivate subordinates in daily works. - Identify potential staff for succession planning purposes. - Build and promote teamwork spirit. - Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.).
• In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,…. - Manage all information of employees, make sure employees’ data correctly. - Check information and provide report when necessary. - Be in charge of headcount and turnover rate report - Employees weekly report - Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
• 3. Employee Relation & Performance (20%): - Manage, co-oporate, support discipling process - Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review - Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process. - Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process. - Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently. - Support all gather performance evaluation document & analyses its result - Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement - Planning & organize Company event (Best Employee, Best Practice, Long Service...) - Support Employee Engagement survey & co-ordinate with other Department for action plan
• 4. Rules and Regulations (10%): - Follow all working procedures, the company’s policies, rules and regulations. - Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations. - Advise Line Managers some work relating to HR’s issue - Update HR related regulations and laws of Vietnam.
• 5. Other duties (10%): - Support other departments as necessary. - Raise all issues that store having and propose solution for improvement - Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

• University/ College degree
• Be able to work 6 days/week & on Public holidays.
• Minimum 04 years of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience. 01 year at supervisor role is a plus.
• Good knowledge of HR related regulations and laws of Vietnam.
• Computer literate (Word, Excel, Power point).
• Good communication and problem solving skill and leader skill
• Strong verbal and creative written communication skills
• Self-disciplined with ability to work independently.
• Good command of English (verbal and written) is a plus.
• Customer focused.
• Have ability to relocate to other Stores as per Company’s assignment is a plus.