Administrator (nhân viên văn phòng)

*VUI LÒNG GỬI CV BẰNG TIẾNG ANH*

Quince is the fruit of the union between passionate food and wine lovers who wanted to create an eatery unlike elsewhere in Saigon.

37bis Ky Con, Nguyen Thai Binh, D1, Saigon

Duties & Responsibilities

OFFICE ADMIN

• Prepare timecard for all staff and register all new staff on the system
• Update roster and hang up in the office on a weekly basis
• Supervise holiday request forms and keep master roster
• Coordinate Sick Leave (SL) à inform team leaders
• Prepare contracts for new team members and keep file of all team members neatly in the office and online
• Gather information of new members and coordinate bank account information with accountant if needed / applicable
• Issuing of uniform, parking card for new team members. Sign in a form when receiving shoes and other personal uniform items
• Collect items back from team members, once the contract finishes
• Collect all information from the teams on Overtime, Unpaid leave, extra salary etc, and inform GM for payment
• Keep up to date all team member contact and info
• Organize renew or new Visa and work permit as well as collecting document for all foreign employees
• Update daily logging sytem of employees and update iot weekly with the manager of each department

• Assist with menu printing and coordinate with service team when menu changes occur for both Quince & Madam Kew
• Keep office neat and tidy. Clean once a week
• Assist for urgent case and general assists office, kitchen, bar

GUEST Communications

• Responsible for taking bookings and keeping them in a safe place
• Manage bookings in Online Booking Platform
• Communicate with guests on Facebook Messenger, Instagram and other social media platforms for bookings and other inquiries
• Check E-mails for bookings and other inquiries
• Call back all booked guest on the day to confirm their booking and request
• Coordinate with kitchen & FOH for special events
• Prepare Gift Vouchers (Issuing, Filling in list, collect payment)
• Scan guest and/or company bill and information to organize Red invoices. Communicate with accountant for good delivery of all red invoices
• Update all department on Daily bookings and other function 

Requirements

• Vietnamese National
• Good administrative skills.
• Good computer skills.
• Fluent in both verbal and written English
• Hospitality experience is a plus
• Well groomed at all times.
• Self-motivated, friendly and energetic.

Benefits

• Position: Administration
• Work: 5.5 days a week
• Hours: 8 hours, excluding staff meal break
• Meal: There will be 1 staff meal per day available
• Annual Leave: 12 days
• Public Holiday: 13 days (as per calendar), but if not able to take them on the day, it will be compensated
• Salary paid at the end of the month
• Service Charge: Depending on business