Administrative Assistant, Human Resources (Employee Concierge & Events)

• Fulfill administration management skills.
• Analytical, detail-orientated and has intellectual curiosity.
• Performs administrative duties such as answering phones, scheduling meetings, managing documents, and other general office support to the Manager/Assistant Manager
• Coordinate and meet timeline of the flow of work and materials within or between departments according to established company guidelines.
• Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.
• Knowledge of excel skills, power point and database system is an advantage.
• Distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book/Follow up on events with vendors
• Prepare collateral for employee concierge & events
• Quotation/Order/Follow up delivery of collateral and record inventory
• Follow up payment and reimbursement with invoices
• Submit and reconcile expense reports
• Research and creates communication with supplier
• Generate reports
• Prepare and monitor invoices
• Develop/maintain computer and manual filing systems
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Flexible working hours and schedule required
• Must be flexible, able to handle multiple tasks, and establish priorities effectively.
• Performs other duties as assigned.

• At least 1 years of administrative assistant experience required or equivalent work experience of Hospitality & Service Industry.
• Must possess working knowledge of Word, Microsoft Outlook and Excel, and have communication and phone skills.
• Fluent in written and spoken English & Vietnamese.
• Possess skills in preparing and maintaining records and writing correspondence.
• Maintain confidentiality of sensitive information and establish/maintain effective working relationships with staff and management.
• Display a willingness to get involved and provide assistance to fellow employees, colleagues, guests, and outside contacts.
• Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.
• Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.
• Must maintain a positive attitude toward work and interface with outside contacts in a congenial and polite manner.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills.

• Insurance, Health checkup, Training & Development, Salary review