Admin Officer

Job Description

• Prepare commercial service contracts, import documentation, and coordinate import procedures, customs clearance, and domestic delivery.
• Prepare warehouse inbound/outbound documents, monitor inventory records, and participate in stock counting activities.
• Process online banking payments, assist with accounting tasks, including issuing VAT invoices, obtaining invoice signatures, and maintaining accounting-related documents.
• Manage and archive company documents, maintain the company seal, and prepare internal reports for the Head Office as well as official correspondence with government authorities.
• Perform other administrative and operational duties as assigned by the management.

Performance Indicators (KPIs)

• Timely completion of administrative tasks.
• Accuracy of documentation and records.
• Internal customer satisfaction.
• Compliance with company policies and procedures.

Qualifications

• Female or Male
• Bachelor’s degree in business administration, Management, or a related field.
• 1–3 years of administrative experience (fresh graduates may be considered depending on the role).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems or office management software is an advantage.
• Good command of English, both written and spoken.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Knowledge of accounting is a strong advantage.
• Responsible, proactive, and able to work independently as well as in a team.
• Friendly and professional working environment with opportunities for learning
• CV in English

Benefits

• Salary 9-10M VND (Gross) / Negotiable.
• Participation in Social Insurance, Health Insurance, Unemployment Insurance, and other benefits in accordance with company regulations.

Working Conditions

• Office-based position.
• Standard working hours (Monday–Friday, or according to company policy).
• May occasionally be required to work overtime during peak periods.