133575 - Back Office Executive - IT

• RGF's Client - a Japanese company in the IT industry - is looking for a
• Back Office Executive to handle accounting, human resources, and administrative tasks, including financial and payment management, payroll and social insurance procedures, recruitment, office and asset management, employee visa/work permit procedures, and coordination with external service providers.

Working Location

• An Khanh Ward, Ho Chi Minh City
• Monthly Salary: 25M ~ 35M VND Gross
• Job Responsibilities

1. Accounting

• Monitor and consolidate P&L, revenue, and expenses by project.
• Manage POs, Invoices, AoWs, E-Invoices, and accounting documents.
• Monitor accounts receivable/payable and payment transactions.
• Reconcile invoices, credit card payments, and accounting records.
• Prepare documentation for domestic and international payments.
• Monitor JPY/USD/VND exchange rates and prepare payment requests.
• Coordinate with external accounting service providers and auditors.
• Review and consolidate reports such as FCT, VAT, PIT, CIT, and Financial Statements.
• Prepare and submit periodic reports as required by relevant authorities.

2. Human Resources (HR)

• Monitor attendance, payroll, and employee benefits.
• Handle social insurance (SI) procedures, including employee registration/deregistration, sick leave, maternity benefits, etc.
• Prepare and renew employment contracts and service contracts.
• Handle recruitment, including sourcing candidates and arranging interviews.

3. Administration - Admin

• Organize team-building activities, company trips, year-end parties, health check-ups, etc.
• Manage office supplies, computers, company assets, and equipment.
• Manage office lease, catering, and other service contracts.
• Arrange meeting rooms, hotels, restaurants, flights, and transportation as required.
• Support trade union-related procedures and payments.
• Coordinate with service providers to process Visas, Work Permits (WP), and Temporary - Residence Cards (TRC) for employees and their dependents.
• Manage and maintain company administrative records and documents.

Education

Bachelor's Degree - Language

• English - Business Level - Experience:
• At least 2~5 years of back-office/ accounting experience in an FDI company:
• Good knowledge of Vietnamese regulations related to Tax, Accounting, Enterprise, and Investment laws.
• Experience in handling the responsibilities described in the job description.
• Ability to manage multiple functions simultaneously, including Accounting, Human Resources, Administration, and Operational Support.
• Good knowledge of Vietnamese regulations related to Tax, Accounting, Enterprise, and Investment laws. - Preferred Skills:
• Experience in handling VAT refunds for FDI companies and working with tax authorities during tax inspections, audits, and tax finalization.
• Experience working in an IT company.
• Previous experience working in a Japanese corporate environment.
• Notice:  Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time.
• Your resume will also be kept in our system for consideration for other suitable opportunities in the future.
• Please kindly check your email regularly for the latest job updates from RGF!