Indirect Procurement Operations
- Receive and consolidate purchase requests from Administration, HR, and other departments.
- Source suppliers, collect quotations, conduct price comparisons, and negotiate terms to optimize cost and service quality.
- Execute purchase orders, follow up delivery schedules, and ensure goods and services meet required specifications.
- Review procurement-related documents including contracts, delivery notes, and invoices.
Supplier Management
- Maintain and manage the supplier database for indirect materials and services.
- Evaluate supplier performance in terms of price, quality, delivery, and service level.
- Propose supplier replacement or improvement plans when performance does not meet requirements.
Category & Inventory Management
- Manage indirect procurement categories such as office supplies, pantry items, consumables, internal event materials, and administrative services.
- Monitor inventory levels, set minimum stock thresholds, and plan purchasing on a weekly/monthly basis.
- Conduct periodic stock checks and prepare inventory reports.
Cost Control & Reporting
- Prepare monthly procurement and expense reports for indirect categories.
- Track spending against budget and support cost optimization initiatives.
- Provide procurement data and analysis to support budgeting and management decision-making.
