Personal Assistant

OVERALL

If you're looking for a role that challenges you, pushes you to grow, and keeps you on your toes, this might be the opportunity that transforms your career.

This isn’t your average 9-to-5. It’s dynamic, fast-paced, and deeply personal. You’ll be the trusted right hand to two busy directors, supporting both their business and personal lives. One day you might be coordinating with fashion insiders or planning a real estate viewing, the next you could be booking travel, troubleshooting vendor issues, or feeding an adorable 1.5kg teacup poodle named Potato.

This role offers an insider look into a wide range of industries including luxury fashion, beauty, health, real estate, and tech startups. You’ll gain exposure to new networks, hands-on experience, and the kind of professional and life skills that open doors—whether you grow within the company or chart your own path later on.

If you're organized, resourceful, curious, and thrive in organized chaos—this might just be the adventure you’ve been waiting for.

As the Personal Assistant to Directors, you'll play a pivotal role in keeping everything running smoothly across both their work and personal lives. This means being highly organized, proactive, and always ready to juggle multiple priorities with grace.

Administrative & Business Support:

• Stay highly organized and track all assigned tasks, ensuring deadlines are met and reminders are sent as needed.
• Negotiate with vendors and provide the best recommendations for business and personal needs.
• Handle requests and queries efficiently, acting as a reliable gatekeeper for the directors.
• Prepare weekly/monthly reports, presentations, and briefs as required.
• Assist in managing business projects by creating timelines, coordinating with vendors, and using online tools like Notion, Excel, and project management software to stay organized.

Property & Rental Management

• Oversee and manage multiple rental apartments, including assisting in finding tenants, collecting rent, and coordinating maintenance or repair work.
• Handle tenant inquiries, resolve issues, and ensure smooth property operations.
• Be available for urgent matters, such as tenant emergencies or vendor access to the apartments, including on weekends if needed.

Scheduling & Travel Arrangements:

• Organize and manage the directors’ calendars, scheduling meetings and appointments, and sending out calendar invites.
• Make clear and concise travel arrangements, including hotel, flights, and transportation bookings.
• Occasionally travel with the directors for meetings and events, taking notes or providing assistance as needed.

Event & Household Management:

• Assist in planning and coordinating events, ensuring all logistics and vendor management are handled.
• Support household management, including weekly personal shopping (groceries, essentials, etc.).
• Maintain good relationships with service providers and suppliers.

Personal Assistance:

• Assist with personal errands and ad-hoc requests as needed.
• Maintain discretion and confidentiality in all matters.
• Support with purchasing pet supplies and taking pets to the vet or groomers.

WORKING TIME & LOCATION

• Working Hours: Monday – Friday, 9:00 AM – 5:00 PM (Flexible).
• Must be available on weekends for urgent matters such as emergencies at the apartments or vendor access.
• Work Locations:
  • 60% remote (home, directors’ home, coffee shop, or flexible locations).
  • 40% in-person work with the directors in District 1 (or other required locations).

BENEFITS

• Attractive salary (negotiable based on experience).
• 13th-month salary bonus.
• Travel reimbursement for work-related travel.
• Professional development opportunities applicable to the role.
• International phone calling credit.
• 15 days of annual leave per year (as per Vietnamese Labor Law)
• Public holidays per Vietnamese Employment Code.