Golf Operations Admin Assistant

Insurance, Health checkup, Training & Development, Salary review, Employee Shuttle Service, Uniform, Annual Leave

 

Scope of Position

• The Golf Operations Admin Assistant is entrusted with the responsibility/ accountability pertaining to Golf Operations (included Caddies) logistics as set out by the Director of Golf.
• The role of the Golf Operations Admin Assistant includes a close interactive relationship with the Director of Golf, an effective liason with Human Resources to ensure that communication and transparency is achieved within the Golf Operations Department and the provision of administration and office management of the Golf Operations Department.
• The Golf Operations Admin Assistant is also involved in the Golf Operations training at Hoiana-Quang Nam Vocational Training Centre which includes student enrolment (Golf Operations and Caddie students) and induction close link with Teachers and Principal to ensure the efficient application of logistics and record keeping.

Responsibilities and Accountabilities

• Be a key communication liaison for human resources and administration requirements for the entire Golf Operations staff and Caddies, i.e. maintain the up-to-date position descriptions, staff information, work roster, work attendance record, leave record, probationary, annual performance evaluations, work discipline, etc.
• Ensure an open and clear communication between staff and the Director of Golf.
• Ensure the work safety of the Golf Operations Department is well controlled and maintained as set by the Labor Law.
• Ensure the Golf Operations and Caddies working areas are kept to the highest standards of safety, cleanliness and tidiness at all time.
• Assist in controlling office supplies, uniforms, work tools and equipment of the Golf Operations department for the whole process including raise purchase order, receive and deliver, manage the inventory, etc.
• Be responsible for the asset management of Golf Operations department, ensuring equipment and tools provided by the Company used for the right purpose and in accordance with the technical.
• Prepare meetings and subsequent minutes of meetings, reports and documents as assigned by the Director of Golf.
• Record the development and training of students in correlation with syllabus laid out by the Trainers, coordinate all Golf Operations staffing and student issues.
• Professionally draft and write company items of communication to deliver to upper management.
• Play a vital role in the Golf Operations Department’s and the Company’s culture application and staff logistics.
• Assist in golf tournament and event organization as well as scoring record for the tournaments.

Other Duties:

• Comply with all standards of performance, behaviour and operational policies and procedures in place at Hoiana Shores Golf Club at all times.
• Participate in appropriated internal and external activities to enhance prestige of the Company.
• Perform other relevant duties as directed by the Director of Golf.