Event Associate cum Communications Administrator

About Us:

Techtronic Industries (“TTI”) is a world-class supplier of superior home improvement and construction tools with a powerful portfolio of trusted brands and a strong commitment to innovation and quality. Founded in 1985 and listed on the Stock Exchange of Hong Kong Limited in 1990, TTI is now one of the fifty constituent stocks of the Hang Seng Index. It operates in 40 locations worldwide and has over 51,000 staff. To cope with our business needs, we invite the candidates with Creative, Proactive and Energetic caliber to join and contribute to our growth and development.

In Vietnam, TTI commenced its operation in 2018 and is now growing very fast with more than 16,000 employees nationwide.

Job Summary:

In line with our expansion in Vietnam, TTI set up a Communications team in Ho Chi Minh City, which is responsible for raising TTI’s reputation and enhancing our communications with internal and external stakeholders. Therefore, we are seeking a motivated person to assist us in driving new initiatives to build up a robust communication platform in Vietnam. The Event Associate cum Communications Administrator will have an exciting opportunity to be part of the above plan to develop a modern, responsive, and engaging presence through various communication channels that reflect TTI’s unique culture and market preeminence.

The Event Associate cum Communications Administrator plays a key role in supporting the Communications Department through effective planning, coordination, and delivery of events and efficient administrative management. This dual-function role ensures that all communication-driven events are executed smoothly while maintaining organized departmental operations that enable the team to perform at its best. The ideal candidate is proactive, resourceful, solution-focused, detail-oriented, and passionate to thrive in a fast-paced, multinational environment.

Responsibilities:

1. Event Execution and Coordination:

• Coordinate and execute a range of internal and external events such as training, orientation, workshops, employee engagement campaigns, facility tours, media launches, conferences, exhibitions, stakeholder/townhall meetings, and corporate social responsibility (CSR) activities.
• Manage event logistics including venue booking, vendor management, catering, transport, guest registration, POSM set up and dismantle, and audio-visual arrangements.
• Collaborate with the Communications and Branding team members to ensure event materials, branding, and messaging are consistent with the Company’s identity.
• Prepare and manage event timelines, budgets, and checklists with internal and external stakeholders to ensure smooth execution. Serve as the on-site event coordinator, handling registration, guest assistance, and troubleshooting during events.
• Collect event data, feedback, and media coverage for post-event evaluation and reporting.

2. Administrative and Departmental Support:

• Provide day-to-day administrative and operational support to the Communications department.
• Manage team calendars, coordinate meetings, prepare agendas, and take minutes.
• Assist in managing departmental budgets, processing invoices, and tracking expenses.
• Handle procurement requests, vendor contracts, and payment follow-ups.
• Maintain organized records, contact databases, and department documentation.
• Coordinate departmental travel, logistics, and leave records when required.
• Serve as liaison between the Communications Department and internal departments (Finance, HR, Legal, Sourcing, IT, Facilities, etc.).
• Maintain showroom décor in alignment with Company’s brand identity.
• Perform ad-hoc duties as requested by the supervisor or team members.

3. Communications Support

• Support the preparation of event communications such as invitations, social media posts and briefing notes.
• Assist in maintaining and updating digital platforms, intranet pages, and photo/video archives.
• Prepare and compile post-event reports, media summaries, and other administrative documentation.
• Ensure all departmental and event-related communications are consistent, professional, and on-brand.

Requirements:                      

• Bachelor's degree or higher in Communications, Event Management, Business Administration, Marketing, or related disciplines.
• Minimum 03 years of experience in communications, event coordination, project administration, and/or CSR.
• Proven track record in managing multiple events and tasks simultaneously.
• Strong organizational, coordination, and project management skills.
• Excellent written and verbal communication abilities in English and Vietnamese.
• Proficiency in MS Office, Google Workspace; familiarity with event management tools, internal paperwork systems for contracts or purchase orders, and knowledge of Social Media Management Tools would be an advantage.
• Excellent interpersonal and communication skills to build relationships with stakeholders, vendors, and team members.
• Ability to work independently, handle confidential information, and adapt to fast-paced environments while showing strong team-oriented attitude.
• Ability to travel to varied working locations, periodically work flexible hours, including evenings or weekends for events (transportation provided).
• Passionate about learning the industry and the company's products.

Essential Skills

• Strong organizational and multitasking abilities to manage multiple events and administrative tasks.
• Excellent communication and interpersonal skills for stakeholder meetings, vendor negotiations, and team collaboration.
• Problem-solving and critical-thinking skills to handle unexpected challenges during events or operations.
• Creative and dynamic approach to conceptualizing events and improving digital content.
• Budget management and negotiation skills to optimize resources and vendor deals.
• Ability to work under pressure, meet tight deadlines, and adapt to changing priorities.

Performance Indicators (KPIs)

• Successful and timely execution of events within budget.
• Efficient and accurate administrative processes.
• Positive feedback from stakeholders and team members.
• Compliance with branding, communications, and operational standards.

• Job type: Permanent