Admin Specialist

• Payment Claim Management (25%)

  • Handle claims for all office services, including rental, electricity, cleaning, printing, and business trips.

  • Process transportation claims (Grab, taxi).

  • Manage telecom and postal service payments (internet, Viettel post).

• Business Trip Arrangement (30%)

  • Coordinate flight bookings, hotel reservations, and car rentals for business travel.

• Office Management (15%)

  • Oversee office renovation and facility management (printers, projectors, cabinets, etc.).

  • Manage payments for rent, electricity, and water.

  • Procure office snacks, café supplies, and milk.

  • Supervise and support the tea lady.

• Internal Orders (5%)

  • Process orders with vendors (e.g., Viet Nu).

  • Handle private sales requests.

• Administrative Policy (5%)

  • Develop, update, and implement administrative policies.

• Other Administrative Tasks (20%)

  • Handle name card requests, employee badges, and motorcycle parking tickets.

  • Procure office supplies (stationery, printer paper, tissue, etc.).

  • Manage pest control (insect spray).

  • Support ad-hoc administrative tasks as assigned.

Qualifications & Experience 
• Bachelor’s degree in Business Administration, Office Management, Human 
Resources, or a related field. 
• 3+ years in office management, administration, or HR support roles. 
Skills & Competencies 
• Strong organizational and problem-solving skills. 
• Excellent attention to detail and multitasking abilities. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint). 
• Strong communication and interpersonal skills. 
• Ability to manage vendors and optimize costs. 
• Experience in event planning and employee engagement is a plus 
• Fluent in both Vietnamese and English.

• Qualification: Bachelor
• Age: Unlimited
• Job type: Permanent