Build and manage a qualified vendor base for MEP, soft/hard services, spares, and consumables; run RFQ/e-bidding with a three-quote policy and a documented sole-source exception process
Negotiate and establish favorable terms and agreements with suppliers, prospect and conduct on-going market intelligence in order to identify and develop new suppliers as per Company's needs (price trends, substitutes, new suppliers), propose cost-down and value engineering options
Collaborate with internal teams to understand procurement needs and specifications. Prepare purchase orders and ensure accuracy in terms of quantity, specifications, and pricing. Coordinate and supervise contracting and uphold company policy of 3 quotations required; Resolve any supply, quality, or delivery issues in a timely manner. Track and expedite orders to ensure on-time delivery
Liaise with relevant departments (i.e., Engineering, Accounting, Purchasing) and subcontractors (i.e., cleaning, security, pest control, landscaping, technical maintenance vendors) to ensure proper and efficient operation of the property; co-ordinate with in-house lawyer and accountanting department to maintain standard templates (Service Agreement, SLA, PO T&Cs, addenda) and ensure proper approvals
Assistant to PM team in operation activities and stay updated on market trends, new products, and suppliers in the industry. Assist in developing and implementing procurement strategies to optimize costs
Supplier audits, EHS/PCCC documentation, insurance/indemnity knowledge) and exposure to framework agreements/MSAs, rate cards, penalty/SLA design
Strong process discipline & speed: ability to compress contract and PO cycle times while keeping quality and compliance and proven negotiation track record and contracting experience with service providers and equipment suppliers
This position will incharge of all activities of procument and operations support to Toshin project(s)
Other tasks will be assigned by HODs
Job requirement
Bachelor’s degree in engineering, Supply Chain, or related field
5–8 year of procurement experience, with 3+ years in building operations/FM/MEP categories (HVAC, electrical, plumbing, elevators, fire systems, security, landscaping, cleaning, pest control, technical maintenance).
Business English (written & spoken). Japanese is a plus.
Able to read specs, BoQs, and drawings, and assess technical equivalence
Proficient in Excel (Pivot, Lookup, PowerQuery) and familiar with ERP/e-approval systems (SAP, Oracle, Bravo, MISA, etc.)
Independent, responsible, and ethical with strong negotiation skills
Working time: from Monday to Friday (08:00 – 17:00)
