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Procurement Officer (short -term contract)

Vietnamese-German University (VGU)
Updated: 26/03/2020

Employment Information

Benefits

  • Máy tính xách tay
  • Bảo hiểm theo quy định
  • Du Lịch
  • Phụ cấp
  • Xe đưa đón
  • Thưởng
  • Chăm sóc sức khỏe
  • Đào tạo
  • Tăng lương
  • Chế độ nghỉ phép

Job requirement

The new campus of the Vietnamese - German University is planned to be Vietnam's most modern campus in terms of design, but also in terms of its facilities that will create an ideal learning and working environment for students, lecturers and staff alike. Covering a total area of 50 hectares, the new campus will be located 40km from Ho Chi Minh City, in the New Urban area of My Phuoc, Thoi Hoa Commune, Ben Cat District in Binh Duong Province.

The Project is funded by the World Bank loan and Vietnamese government’s counterpart fund, started in 2011 and will be completed in November 2020.

To assist the Vietnamese - German University Project Management Unit (VMU), we are looking for a qualified candidate to fill in the position of Procurement Officer.

1. Type of contract: Time-based contract

2. Contract period: 12 months (Contract can be renewed based on the performance results and recommendations from supervisor until the completion of the project in November 2020).

3. Responsibilities: The main responsibility is to implement all procurement tasks; to supervise the quality of procurement and the quality of procured goods and services. This position will include, but is not limited to the following:

  • Prepare annual procurement plans including schedule and budget;
  • Collect all related information from appropriate sources and departments, lecturers, and researchers of VGU to prepare technical specifications, TORs for goods and services to be procured;
  • Conduct market research and support the Finance and Accounting Unit in completing cost estimates;
  • Prepare bidding related documents under the forms regulated by Vietnam's Law on Procurement and/or the WB;
  • Organize bidding including the evaluation of bids, preparation of evaluation reports and other explanation reports for WB and other reports;
  • Prepare and check contracts before being signed by VGU's authorized person;
  • Follow up on contract execution and monitor the hand-over of goods, services and other work, including compliance with technical requirements, as agreed with requesters;
  • Hand-over all procurement documentations to Finance and Accounting Unit for payment, follow-up and filing;
  • File, maintain all procurement records and make these available for World Bank's supervision, the examination of project auditors and other public parties;
  • Document all activities under the forms available on the Intranet, contributing to the development of anti-fraud and anti-corruption policies and the development of internal procurement processes;
  • Perform tasks assigned by Project Manager and Director.

Job requirement

  • Holding a Bachelor’s (Master's degree in related fields is a plus) in economics, business administration, banking, finance or other related fields (technology field such as mechanics, civil, environment technology, material science,… is a plus);
  • General experience should be at least 5 years with the minimum 3 years of specific experience in procurement under ODA projects.
  • Experienced in working for laboratory/ manufactory company  related to the fields of mechanical, civil, environment technology, material science is a plus;
  • Having a comprehensive understanding of machines, equipment related to mechanical, civil, environment technology, material science… will be seen as an asset;
  • Having a comprehensive understanding of the Law on Procurement and bidding regulations in the public sectors of Vietnam will be seen as an asset;
  • Having a comprehensive understanding and experience of WB's Guidelines on Procurement and Consulting Services will be seen as an asset;
  • Experience in Higher Education would be an asset;
  • Fluency in English and Vietnamese at work;
  • Good negotiation and communication skills;
  • Ability in planning and organization, time management, working individually or in a team; having good attitude to learning;
  • Having high professional levels of ethics, honesty, fairness, and a sense of discipline and law observance.

More Information

  • Qualification: Đại học
  • Age: Unlimited
  • Job type: Permanent
  • Probation time: 60 days
  • Working time: Monday to Friday; 8:30 - 16:30
  • Training opportunities:

    VGU supports lifelong learning of its employees by means of personnel development and training.
    Training programs, develop human resources suitable to the job.

  • Benefits:

    -13th month salary
    - 24h medical care, bonuses in Teacher day, Tet…, uniform allowance and other benefits will be following to the Vietnam Law and the university's regulations.
    - A daily shuttle bus will be offered for VGU staff between HCMC and Binh Duong campus.

  • Annual leave:

    Employees are entitled to annual leave of 12 days (pro-rated for in-completed year); Public holidays are typically off as it occurs also as per Vietnamese Labor Code.

Company Overview

Vietnamese-German University (VGU)

www.vgu.edu.vn Number of employees: 150

The Vietnamese-German University (VGU) is a Vietnamese state university. Founded in 2008, VGU is based on a close cooperation between the Federal Republic of... View more

Procurement Officer (short -term contract)

Vietnamese-German University (VGU)