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Personal assistant - Urgent

Mô tả công việc

1. Administrative support for Board of Directors

· Manage the BOD’s calendar and assures clear communication with the team

· Arrange meetings called by BOD and record meeting as well as maintain in chronological order

· Prepare/compose correspondence, presentations, memoranda, and reports in a timely and efficient manner.

· Ensure reports are submitted from all relevant departments on time and organized neatly for the General Director

· Preform administrative work, including filing, faxing, sending out mail, processing incoming mail, for BOD

2. Project Management

· Track project assigned by the General Director and maintain records in an organized fashion

· Follow up on due dates closely

· Identify under-performing team members

3. Coordinate Customer Visits

· Coordinate with Customer Service to plan agenda of customer visits, from arrival to departure.

· Prepare gifts for arrival of guests

· Book accommodation, restaurants, prepare visa if needed

4. Legal Support

· Support BOD’s and coordinate with company lawyers in legal matters – such as new company registration, etc.

· Prepare documents if needed, thoroughly and strategically

Yêu cầu công việc

1. Education

-  Vietnamese with University Degree.

-  Candidate has achieved deadline, commitment

- This position must speak, listen and write English good

- Have a good of knowledge of problem solving method

-  Good working knowledge of MS Office applications

2. Experience 

Experience in Assistant is must

-STRONG PRO-ACTIVE, DETAILS

- Ability to work independently and under high pressure in a team spirit

- Logical thinking

3. Skills

- Good organization & planning skill

- Good interpersonal /intercultural skill

- Good communication, negotiation and project management

- Conceptual thinking, but strong action and results oriented

- Continuous improvement and speed & simplicity mindset

Location: Thu Duc Dist, Ho Chi Minh City (business sometime)

Direct supervisor: Managing Director

Working time: Monday to Friday (off 3 Saturdays and work one Saturday)

Transportation: Company will transport employees from the factory (pickup Hang Xanh)

Salary & benefits: Negotiation

Add: VINAWOOD Lot 38-43, Road 2, II Linh Trung EPZ, Binh Chieu Ward, Thu Duc Dist, Ho Chi Minh City;

Phúc lợi

Bảo hiểm theo quy định, Phụ cấp, Thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Chế độ nghỉ phép, Chế độ tập thể dục