Personal Assistant to CEO

Key Responsibilities:

• Support the CEO in managing, coordinating, and monitoring the progress of all key company projects.

• Proactively gather, consolidate, and analyze operational and revenue data to prepare regular reports and provide timely insights to support executive decision-making.

• Act as a liaison between departments and external partners to ensure transparent communication and timely delivery of project milestones.

Detailed Responsibilities:

1. Project Management & Tracking:

• Monitor progress, budget, and outcomes of key projects (film production, events, investments, and business ventures).

• Regularly update progress dashboards, risk logs, and issue logs for each project.

• Work directly with department heads to verify data and assess real-time project status.

2. Data Consolidation & Business Analysis:

• Collect revenue, cost, and operational metrics from departments including Cinema Operations, Business Development, Film Production, Finance, Marketing, and HR.

• Collaborate with departments to build and track company-wide OKRs.

• Consolidate reports and develop dashboards on a weekly/monthly/quarterly basis for CEO review.

• Organize Workrate, Performance Review, and Strategic Check-in meetings: setting agenda, preparing reports, and following up on action items.

• Liaise with department heads, project teams, and strategic partners to reconcile objectives, timelines, budgets, and risks.

3. Executive & Administrative Support:

• Prepare meeting materials, minutes, and presentation slides for internal and external meetings.

• Track and follow up on the execution of CEO’s directives.

• Draft, review, and translate key business documents and contracts.

4. External Affairs & Event Coordination:

• Act as the primary point of contact for CEO in dealing with external partners, authorities, and investors.

• Support the coordination of communications events, film launches, and partnership signings.

• Host, interpret, and assist during visits from VIP guests, artists, and film crews.

5. Other Responsibilities:

• Manage internal communications content and company updates.

• Perform other tasks as assigned directly by the CEO.

Requirements:

1. Qualifications & Skills:

• Bachelor's degree in Economics, Business Administration, Finance, Communications, or related fields.

• Proficient in MS Office (especially Excel/Google Sheets) and project management tools (Trello, Asana, etc.).

• Strong skills in data analysis and business reporting.

• Good command of English (additional languages are a plus).

• Excellent communication, coordination, and confidentiality handling.

• Proactive, highly responsible, and capable of multitasking.

• Flexible, stress-resilient, and available for overtime or business trips if needed.

• Detail-oriented, meticulous, and disciplined in maintaining confidentiality.

2. Experience:

• At least 5 years of experience in Executive Assistant, Project Assistant, or Project Coordinator roles.

• Experience working with financial data and revenue reports.

• Preferred background in media, cinema, hospitality, or investment sectors.

• Qualification: Bachelor
• Age: Unlimited
• Job type: Permanent