Office Manager

JOB IN SUMMARY

The Office Manager ensures smooth and efficient administrative processes across the organization, while also coordinating with external service providers such as accounting, legal, HR, and tax agencies. Additionally, the Office Manager will take full responsibility for preparing and obtaining all necessary licenses (import license, retail license, advertising license, product registration, etc.) required for the company’s health supplement business in Vietnam

JOB DESCRIPTION

Office & operation Management

• Act as the primary person in charge of overall office administration, ensuring smooth day-to-day operations.
• Supervise general administration, procurement, vendor management, and office supplies.
• Manage company records, contracts, licenses, and ensure compliance with Vietnamese regulations.
• Coordinate and supervise external service providers for accounting, payroll, and tax compliance.
• Manage budgets for office operation, administration, and ensure cost efficiency.
• Support operational logistics such as business travel, accommodation, and company events.

• Work with building management for all matters related to office operation (security, parking, facilities, maintenance, etc.)

Licensing & Regulatory Preparation

• Take full responsibility for obtaining all necessary licenses and approvals for the company’s business in Vietnam, including but not limited to:
  • Import License for health supplements.
  • Retail License for local sales.
  • Advertising License for marketing activities.
  • Product Registration & Announcement with relevant authorities.

• Ensure all company operations and marketing activities comply with Vietnamese legal and regulatory requirements.

Marketing Leadership

• Provide strategic direction to the local marketing staff in line with HQ’s overall strategy.
• Supervise marketing plans across e-commerce, social media, and offline activities.
• Guide and evaluate the marketing team’s performance, ensuring effective execution.
• Monitor competitors, market trends, and customer insights to adjust strategy.
• Oversee marketing budgets, ensuring optimal ROI.
• Represent the company brand locally, ensuring all communication complies with corporate guidelines.

• Other tasks as assigned by HQ Management

REQUIREMENT

• Bachelor’s degree or higher in English, Business Administration, Marketing, or related fields. Experience in health supplement is A+
• Minimum 5 years of experience in office/operations management, with at least 3 years in a leadership role.
• Strong knowledge of finance, accounting, and local regulatory compliance in Vietnam.
• Proven experience in licensing and regulatory procedures for health supplements (import, retail, product registration).
• Experience in leading marketing activities, preferably in healthcare, pharmaceutical, or consumer goods industries.
• Excellent organizational, leadership, and problem-solving skills.
• Strong communication in both Vietnamese and English (Korean is a plus).
• High integrity, responsibility, and the ability to work independently while coordinating with HQ.

• Qualification: Bachelor
• Age: 25 - 45
• Job type: Permanent
• Probation time: 3 tháng
• Other extras: Ăn trưa
• Annual leave: Theo quy định của pháp luật