Office Admin Specialist

Role Objectives:

• Ensure smooth and efficient office operations through expert administrative support and guidance

• Optimize workflows, maintain accurate records, and ensure compliance with policies and procedures.

• Process payments and record/report matters related to administrative activities.

• Responsible for the full spectrum of administrative operations for the FILA department and supporting company-wide activities as assigned.

Job Descriptions:

1. Company Seal Management

• Control and use the company seal in full compliance with regulations, ensuring confidentiality, accurate record-keeping, and zero non-compliance incidents.

2. Office Administration

• Perform general administrative duties including travel arrangements, meeting/training room booking, equipment management, payment processing, document filing, postal handling, and providing operational support as assigned.

3. Administrative Expense Management

• Process, monitor, and report administrative expenses accurately, ensuring transparency and compliance with internal procedures.

4. Vendor Management

• Maintain relationships with service providers, ensuring cost efficiency, service quality, and timely delivery.

5. Reception Support

• Answer and direct incoming calls, and provide reception coverage as needed to maintain a professional corporate image (minimum 1 hour/day).

6. Other Duties

• Respond promptly to urgent or ad-hoc requests to ensure business continuity, and perform other tasks as assigned by the direct manager

• Minimum with a University/College degree
• Minimum 01-02 years of working experience in admin
• Good at English
• Ability to do multi-tasks, attention to details and work in team
• Ability to maintain a high level of discretion and confidentiality
• Ability to work under high pressure
• Strong problem solving skills, customer services skills
• Strong willingness to learn and to work extra hours
• Proficient in MS office
• The ideal candidate embraces a One-Team mindset, prioritizing collaboration and unity across all departments. S/he fosters a culture of teamwork, mutual respect, and shared goals, ensuring that the success of the organization is achieved collectively.
• The ideal candidate possesses a growth mindset, demonstrating a proactive approach to learning and improvement. S/he is resilient, open to feedback, and continuously seek opportunities to innovate and drive personal and team development

• Qualification: College
• Age: Unlimited
• Job type: Permanent