Lean Department Clerk (Đồng Nai)

Support the Lean Development team in managing audit-related data, verifying compliance records, generating reports, and handling administrative coordination across multiple sites. Acts as a central support role for operational accuracy, cross-departmental coordination, and data-driven improvement.

1) Data Collection & Verification

- Collect audit data from all layers (5S, LPA, etc.) and validate completeness.

- Check form accuracy, signatures, and detailed comments; flag potential issues. - Escalate discrepancies or noncompliance for action.

2) System Input & Documentation

- Enter data into internal systems (SharePoint, Excel, Power BI where applicable).

- Maintain structured digital and physical records sorted by audit type and date.

- Support document updates and corrections following audit reviews.

3) Reporting & Analysis

- Generate daily, weekly, and monthly summary reports of Lean audit data.

- Highlight trends, recurring issues, and overdue items for management review.

- Support preparation of materials for meetings, scorecards, and presentations.

4) Administrative Support

- Coordinate scheduling for audits, trainings, and Lean activities.

- Track attendance, team records, and material distribution.

- Assist with filing, procurement requests, and department 5S maintenance.

5) Cross-Functional Coordination

- Liaise with other departments (Production, QA, HR, etc.) for data verification and audit readiness.

- Support document requests and communication for shared Lean initiatives.

- Follow up on open actions requiring inter-department input or closure.

6) Continuous Improvement Support

- Participate in Lean projects by preparing records and tracking progress.

- Provide suggestions for improving document workflows and reporting accuracy.

- Intermediate diploma or College in Administration, Business, or a related field.

- 1 year of experience in a manufacturing or administrative environment.

- Familiarity with manufacturing data, audit checks, and data verification processes.

- Proficient in Microsoft Excel, Word, and PowerPoint.

- Skilled in recordkeeping, data tracking, and report generation.

- Data input, report generation, and record verification

- Strong organizational, prioritization and time management skills.

- Detail-oriented, honest, and highly responsible.

- Able to work independently and collaborate in a team.

- English proficiency is a strong advantage but not required.

• Job type: Permanent