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Work location: Ha Noi
Salary:
Industry: Executive management , Administrative / Clerical
Deadline to apply:
Level: Experienced (Non - Manager)
Experience:
1. Purposes & Overall relevance for the organization
o Supporting CEO in arranging meeting agenda internally and externally, taking meeting minutes, follow-ups and keep progressions updated.
o Preparing all logistics and other administrative documents if required related to pre during and post CEO’s business travels
o Acting as coordinator to engage cross functions in executing business initiatives | changes and consolidating all reports | responses to keep CEO updated.
o To follow up with cross functions to make sure all the reports, tracks, market intelligences are updated and consolidated as designed timelines and qualitative returns
2. Responsibilities & Accountabilities
o Actively managing CEO’s working calendar, hence to well arrange meeting schedules internally and externally for the week, month and year.
o Supporting CEO in collecting data, info from multi-sources internally and externally to prepare for the meeting if required.
o Preparing all logistic supports for CEO for both business travels and hosting Guests visiting our home country | market visits | business offices.
o Formulating & forming and filing all business templates, meeting minutes which recapped during cross functional meetings and keep follows till the results or outcomes completed.
o Co-ordinating and delivering self-supports to department heads in consolidating reports / market intelligence updates and others if required.
o Maintaining a collaborative approach and consistently communicate vertically and cross-functionally to ensure CEO’s directions and requirements are executed as designed.
o Ensuring internal procedures and processes are fully complied and successfully passed by internal audits
3. Competencies required:
o Ability to formulate all ideas & initiatives into relevant templates and project trackers to easily execute, follow up and report
o Strong experiences in managing day-to-day details of tasks, projects & coordinating with relevant stakeholders.
o Demonstrate a digital mindset and possess the ability to use different tools & resources.
o Know how to set priorities in a high pressure, uncertainty and changeable environment with & show the necessary resilience.
o Demonstrate clear communication skills & agile working to remain connected and focused to the objectives and goals
o Promote team engagement by supporting colleagues & adapting to others’ working styles as necessary.
o Develop & grow a strong peer network within and across functions and organizations
o Bachelor's degree with 5 years above in administrative works
o Minimum 3 years’ experiences in PA to C-suit roles.
o Good command of English and fluent local Vietnamese languages
o IT Skills: • Excel: Advanced • Powerpoint: Advanced
o Experienced in holding position of personal assistance to C-suit leadership levels
o Work Location: 31 Le Van Luong, Thanh Xuan, Hanoi.
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THỜI TRANG LINING_CÔNG TY TNHH QUỐC TẾ HẢI LONG
https://lining.com.vn/ Number of employees: 1.000-4.999
