Business Support Staff (temp - 3 months)

Job Purpose:

• Support related admin activities for sales team
• Support Business Support Supervisor to run a smooth daily operational performance

Responsibilities:

• Expense report and payment documents: Checking and verifying all sales team expense payments as per company policy. Work with Finance on the next process of payment. Record these expenses on sales budget.
• Working with Procurement team about the expenses and payment of Sales and Marketing Department
• Drafting and managing administrative documents related to business activities such as quotation, proposal, contract…
• Office organization & Meeting room arrangement (reserves & booking LCD…)
• Coordinating, scheduling, and booking activities and facilities for Sales Dept. arranging car & trip, (air ticket booking, hotel...)
• Support to translation (document, presentation…) & training materials
• Coordinate with sales team and related departments to process goods returns from trade
• Recall products: RAD, reporting to sales team and QA in time
• Working with suppliers and related departments about Sales tools (uniform, backpack, raincoat…) and provide to Sales team
• Placing order & control stock of stationery, gimmick, selling tools (customer flyer, MIMs, product list, Customer brochure…)
• Sales events: support to Business Support supervisor in every sales event such as ASM meeting, national sales conference…
• Establishes and maintains a systematic filing

Coordinate to follow up ISO procedure:

• Coordinating with Quality Management Department to assure all ISO procedures are updated and support to make sure that all activities are running under ISO smoothly
• Take responsibility in Internal and External ISO Audit to assure all the documents and records are updated correctly and under ISO procedures.

Other tasks:

• Support Business Support Supervisor in doing reports and any assigned tasks
• Additional new Sales Admin tasks as they develop

• University/college graduate
• Preferably good at English
• Have experiences in event organization
• Good knowledge & skills in office management
• Good Computer skills in Excel, Word, PowerPoint
• Good knowledge in SAP is an advantage
• 1-2 years working experiences with the same job
• Work under high pressure
• High organizational skills and ability to manage a number of projects at the same time
• Strong communication skills

• Qualification: Bachelor
• Age: Unlimited
• Job type: Permanent