Get to know our Team:
- Agile and Fast-paced environment
- Friendly and Supportive team
Get to know the Role:
- To ensure functionality of the built environment by integrating people, place, process and technology
- Performance objectives and Key Performance Measures
- Provide leadership to the facilities management team.
- Demonstrate leadership & responsiveness and creativity
The day-to-day activities:
Office Space Management
- Maintain seating plan & space allocation in all offices
- Plan office relocation and manage staff expectation vs company operation benefit
- Project owner for all offices’ tenancy management
- Co-ordinate - expansions, Go Lives and decommissioning
Facilities Management
- To ensure all offices is well maintain and upkeep, including the cleanliness, office furniture, fixtures & equipment (exclude IT related equipment)
- To ensure staff do not waste unnecessary utilities / resources. (ex. Electricity), cost saving.
- To act as a single point of contact for the designated facility for all FM escalations at site
- Ensure Upkeep Schedule and Execution as per the schedules
- Direction of daily/Weekly work at site to the staff
- Ensure Cafeteria Management related to hygiene and food safety
- Follow Building Inspection Plan as per the process
- Govern Daily Walk around and issues Closures
- To ensure Preventive and Breakdown Maintenance are adhered
- Supervision of Functional Areas - Reception, Helpdesk, BMS, Wellness, Gym & Recreation (if any)
- Team management including Vendor team (onsite personnel)
- Prepare, submit and review Monthly Report to Regional Management Team
- Preparation and submission of management reports/analysis as and when required by the Management Team
- Expenses tracking oversight and invoice management
- Prepare monthly report/ updates to management team
- Assist for preparation of Annual Budget
Office Management (Supervise)
- Pantry & Stationary supplies
- Business cards supplies
- Biometric finger print access scanning
- Office email distribution group by country
- Managed outsource cleaning services
- Courier Services management
- Meeting Room management
- Parking related matters
- Key Management
- Manage guest reception
- All other offices related service & support
The must haves:
- Minimal 2 years of experience in relevant function
- Able to work in fast paced environment with minimal supervision
- Strong administration skills
- Good command of English
