[AEON TAN PHU] DIVISION LEADER - HUMAN RESOURCES

Roles and responsibilities:

1. Recruitment activity:
   - Develop and Execute Recruiting Process and Plans.

   - Ensure all vacancies are filled with the suitable candidates within the targeted time.

   - Act as a member of recruitment interview panel.

   - Obtain and assess reference checks of the candidates.

   - Maintain recruitment database of qualified or potential candidates for current and future needs.

   - Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

   - Develop and improve the recruitment processes to be more innovative and cost effective.

   - Advise hiring managers on recruitment matters.

   - Control recruitment expenses within the budget.

   - Conduct exit interview and analyse the reasons of resignation.

   - Plan, prepare and hold job fair to attract candidates.

   - Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)

   - Coordinate with universities, events in relation to targeted hires.

   - Running Management Trainee program to attract the most potential candidates.

   2. Training activitiy:
   - Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.

   - Follow promoter rules and ensure new employees receive full induction training base on company policy.

   - Ensure full training for promoters based on company policy.

   - Collect training request from store management team and collaborate with Academy to develop training materials;

   - Delivery company training programs and talent development programs as required.

   3. C&B activity:
   Ensure timely completion of related items such as:

   - Timekeeping/Salary/Tax/Insurance...

   - Manage labor contracts: Sign new/Re-sign;

   - Manage employee information;

   - Advise/answer policies for employees.

   4. Employee Relation & Performance:
   - Manage, co-oporate, support discipline process

   - Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

   - Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

   - Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

   - Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

   - Support all gather performance evaluation document & analyses its result

   - Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

   - Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)

   - Support Employee Engagement survey & co-ordinate with other Departments for action plan

   5. HR management & Reports:
   - Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly

   - Identify and reduce unnecessary tasks to increase staff productivity.

   - Regularly train and motivate subordinates in daily works.

   - Identify potential staff for succession planning purposes.

   - Build and promote teamwork spirit.

   - Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work, …

   - Manage all information of employees, make sure employees’ data correctly.

   - Check information and provide report when necessary.

   - Be in charge of headcount and turnover rate report

   - Employees weekly report

   - Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

   6. Rules and Regulations:
   - Follow all working procedures, the company’s policies, rules and regulations.

   - Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.

   - Advise Line Managers some work relating to HR’s issue

   - Update HR related regulations and laws of Vietnam.

   7. Other duties:
   - Support other departments as necessary.

   - Raise all issues that store having and propose solution for improvement

   - Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager

Benefit:

• 13-month salary
• Performance bonus
• Transportation allowance
• Premium Healthcare as company policy
• Full salary social insurance
• Meal at canteen
• 13 days annual leaves
• Many opportunities for development (transfer, promotion)
• Training and learning development.

• University/ College degree.
• Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
• 01 year at supervisor role is a plus.
• Be able to work at shift & on Public holidays.
• Good knowledge of HR related regulations and laws of Vietnam.
• Excellent knowledge of sourcing and recruitment techniques including social media.
• Effectively manage multiple searches for candidates in different fields.
• Good communication in English.
• Computer literate (Word, Excel, Power point).
• Good communication and problem solving skill and leader skill.
• Strong verbal and creative written communication skills.
• Self-disciplined with ability to work independently.
• Good command of English (verbal and written) is a plus.
• Customer focused.
• Presentation skill.

• Qualification: College
• Age: 25 - 35
• Job type: Permanent