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Administrative Assistant (International Marketing)

  • Work location: Quang Nam

  • Level: Entry Level

    Deadline to apply: 30-11-2019

  • Salary: Negotiable

Job requirement

  • Performs administrative duties such as answering phones, scheduling meetings, managing documents, and other general office support to the AVP.
  • Must be able to touch and handle supplies in a safe and non-hazardous manner, maintaining proper hygiene, cleanliness, and disposal methods
  • Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.
  • Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.
  • Possess skills to expedite clerical processing, evaluate information, and implement or act based upon information.
  • Exercise discretion and judgment based on available information related to projects assigned.
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Research and creates presentations
  • Generate reports
  • Prepare and monitor invoices
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements as per request
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Performs other duties as assigned.

Job requirement

  • At least 2 years of administrative assistant experience required.
  • Must possess proficient working knowledge of Word, Microsoft Outlook and Excel, and have excellent communication and phone skills.
  • Possess skills in preparing and maintaining records and writing correspondence.
  • Maintain confidentiality of sensitive information and establish/maintain effective working relationships with staff and management.
  • Display a willingness to get involved and aid and support for fellow employees, colleagues, guests, and outside contacts.
  • Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.
  • Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.
  • Must maintain a positive attitude toward work and interface with VIP guests in a congenial and polite manner
  • Can work varied shifts, including weekends and holidays.
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Be detail-oriented and problem-solving skills
  • Must possess Good written and spoken English for local applicants and preferred those with written and spoken Mandarin/Cantonese language.
  • Bachelor’s degree in Business Administration or equivalent training and experience is preferred


Insurance, Incentive bonus, Training & Development, Employee Shuttle Service, Annual Leave