Administrative Assistant

The Administrative Assistant will assist with all related administrative activities for the Strategy and Quality Management Department. These duties and responsibilities include, but are not limited to:

• Send surveys and collect data of the module evaluations, send results to the instructors, and store the individual reports;
• Send surveys and collect data for the programme evaluation, employability surveys, entry survey, service evaluation and employer survey;
• Do purchase/ payment request for the department activities (business trip, stationary order, contract, membership, etc.);
• Support organising meetings, trial lectures and events;
• Support inputing data and testing the evaluation tools;
• Support collecting and inputing data for BI;
• Support the institutional and programme accreditations;
• Maintain the website/ wiki contents of the department;
• Support collecting data for ranking (THE, QS, etc).

1. Qualification: Bachelor degree in business administration, economics, mathematics, engineering, social sciences or related fields

2. Experiences: Prior experience in educational quality assurance is preferable

3. Knowledge: Prior knowledge of quality assurance procedures in higher education is highly preferable

4. Skills

• Excellent English proficiency (oral and written) is essential
• Must have a secure command of MS Office, including the ability to perform basic statistical analysis and manage databases
• Proven ability in teamwork and communication
• Ability to work efficiently is required

5. Behaviours required

• Maintain a professional attitude in all situations
• Demonstrate the ability to think for oneself
• Be able to work effectively under pressure and to tight deadlines
• Ability to act with self-confidence in an international working environment

• Qualification: Bachelor
• Age: Unlimited
• Job type: Permanent
• Probation time: 60 days
• Working time: 40-hour work week or 8-hour work-day from Mon to Fri
• Training opportunities:

  - Free English and German classes
  - Participating in orientation training and professional training classes

• Colleagues: Friendly and supportive
• Benefits:

  -13th month salary
  -Accident insurance 24h PVI
  -Bonus on Tet, public holiday
  -Provide laptop
  -Pay SI on the 1st month of working and exactly salary amount as contract
  -Salary raise as working experience and review salary basing on performances
  -Annual teambuilding
  -Shuttle bus from HCMC to VGU

• Annual leave: 12 days per year and sick leave full pay 3 days per year