Admin Manager

1. Management

• Make sure priority tasks for the day or backlog/pending tasks from previous days of the whole team will be completed at the earliest possible time. Follow up and track the progress, aim to keep the percentage of uncompleted tasks below 10%.

• Check the status of daily repeating activities managed by Admin team to make improvements when possible.

• Receive feedback and commit to solve any problems related to transportation and Admin activities for BOD and staff as soon as possible.

2. Administrative support

• Provide administrative support for Expats to work at RSC such as preparing work permit, visa, temporary residence card, flight, hotel, and transportation

• Receive requests to arrange flight, visa, accommodation for Executive Team and Clients on their business trip to Vietnam

• Receive requests to arrange flight, visa, accommodation for VN team on their business trip to other countries

• Support to check contracts, agreements, purchase orders, proforma invoices, customs documents, and other documents from all related departments before sending to Senior Legal Counsel for signature

• Prepare necessary documents to work with Government for renewing/amending Company licenses when needed

3. Coaching and training

• Provide on-the-job training for team members to share experiences, tips, methods, and give instructions on how to get the jobs done as requested

• Create an active team where everybody understands each other’s tasks so all can flexibly support when needed, especially on Saturdays or vacation

• Update team members immediately when there are any changes in the procedures so they can do their jobs correctly

4. Others

• Arrange payments (visa, hotel, flight, company credit cards, offsite meeting…)

• Prepare monthly Admin expense report, plan for budget

• Arrange BOD meeting and dinner, and company events

• Other tasks assigned by Line Manager

• English level: Advanced 
• Experiences in managing a team from 2 to 4 members 
• Good knowledge of Vietnamese law related to Immigration process and labor law for Expats to work in Vietnam 
• Experiences in applying for work permit/visa/residence card
• Experiences in working with travel agencies

• Job type: Permanent