Admin Coordinator

1. Office Administration & Support

· Provide day-to-day administrative support to ensure smooth office operations.

· Manage vendor relationships (e.g., office rental, car services, courier, cleaning, office supplies, health check providers, uniforms): payment, contract, new vendor registration,…

· Oversee the maintenance and servicing of office facilities and equipment (e.g., printers, air-conditioning, furniture).

· Serve as the first point of contact for IT-related issues; coordinate with the IT team in the Philippines and local vendors to ensure hardware/software functionality and compliance with IT policies.

· Coordinate business travel arrangements for employees and visitors (flights, hotels, transportation).

· Assist the line manager with administrative requirements.

· Perform other duties as assigned by management.

2. Employee Engagement & Events

· Plan and execute company-wide events (e.g., year-end celebrations, company trips).

· Conduct CSR and charity activities with local communities.

3. Sustainability

· Conduct all the activities to follow and meet the goals of Dole Beliefs (Agricutlure, Environment, Nutrition, Creating Shared Value)

4. Expat supporting

· Secretarial supports for Director expats and due to language barriers.

· Manage work permit and visa applications for foreign employees, ensuring timely submission, compliance with Vietnam regulations, and accurate record-keeping.

To be successful in this role, candidate must be a graduate of Business Administration or related major.

Wide-range of functions in Admin and Operation supports will require candidate to have multitask skill and work under high pressure. 

2-4 years experiences in Admin of small or medium company size; working knowledge and experience in organizing schedules, benefits administration.

Ethical and displays proper office decorum.

Intermediate-Good English level.

• Qualification: Bachelor
• Age: 24 - 32
• Job type: Permanent